Mayor Stephen Lesslie confirmed to CVA Inc. representatives the Babylon Festival DA was withdrawn. Any future request for the Festival will require the Organiser to lodge a new DA and start the process all over again. Issued by Secretary CVA Inc 25/1/2017
This debrief information can be used to assist in assessment of future development applications and organisation of any future events.
Council Meeting October 2016
31 October 2016
AGENDA – ORDINARY MEETING OF COUNCIL Page 29 ITEM-9 ENVIRO - 31/10/16 -
DA154/16 PSYFARI 5 DAY MUSIC FESTIVAL 2016 DEBREIF OF EVENT REPORT BY: J
NICHOLS – ACTING GROUP MANAGER ENVIRONMENT & DEVELOPMENT REFERENCE Min No
16-199: Ordinary Meeting of Council held on 8 August 2016 SUMMARY To update
Council on matters raised through the debrief meeting for the 2016, 5 day
Psyfari Music Festival at Eurella, Upper Nile Road, Glen Alice.
COMMENTARY On the 8 August 2016,
Council considered DA154/16 a 5 day music festival at Lots 11, 12 & 3
DP755796, 602 Upper Nile Road, Glen Alice and resolved to approve the
development proposal subject to conditions of consent.
Summary of Event: The event was held from 25 August to 29 August
2016 for a maximum of 5000 patrons and 1000 crew, volunteers and artists. The
event achieved a patron number of 3700 and staff number of 900. The festival
was open to all ages and includes: cooking facilities, restaurants, food and
merchandise stalls, workshops, kids’ zone, cinema, art gallery/exhibition
spaces and games areas.
There were a number
of structures onsite including scaffolding, marquees, caravans and similar
temporary structures and three main stage structures. The gates were open from
9am on the Thursday and performances starting at 12pm (with only two stages)
and the event was in full operation from Friday night until 6pm Sunday.
Attendees and performers were permitted to stay onsite until 12:00pm on Monday
to allow a rest period.
The event was BYO
alcohol, as no licenced premises were onsite and no glass was permitted on the
site. Toilets, water, food, and camp fires were provided for patrons’ onsite.
The festival was powered by the use of generators, with lights, sound systems
and food vendors using generators for the five days of the festival.
The following condition of consent was imposed on DA154/16:
76. Within two months after each music
festival, the applicant is to arrange a meeting with government organisations
including Lithgow City Council, NSW Police and Roads and Maritime Services. The
purpose of the meeting is to discuss the previous music festival, measures
employed to address traffic and safety impacts and future Psyfari music
Therefore, the event coordinators arranged for a meeting
with the landowners, Lithgow City Council, NSW Police, NSW Ambulance, Rural
Fire Service and Roads and Maritime Services (RMS) to be held on 13 October
2016. The Mayor, Councillor Stephen Lesslie attended the debrief. With the
exception of the RMS being an apology, all invited attendees were at the
debrief and discussed the event in detail. Although it was apparent that the
Police still held some concerns, the overall assessment was that of a positive
event with some important comments/ improvements are summarised below:
Roads and Maritime Services (RMS)
Although an RMS
representative was not present at the meeting the following comments were
· The organisers of the Festival made genuine
efforts to ensure the safety of attendees, travelling to and from the festival.
This included: o Requesting use of the RMS permanent VMS sites through the Blue
Mountains and on the major highways through to Capertee. The VMS displayed road
safety messages relating to Police RBT and mobile drug testing (MDT)
operations, driver fatigue and wildlife on roads.
o In accordance with RMS' recommendation,
provided portable road safety VMS on the local roads leading to Capertee.
o Posting road safety messages on the Psyfari
website and links to the NSW Centre for Road Safety website.
o Providing alcohol and drug
testing to test attendees. This was an innovative response to concerns about
impaired road users leaving the Festival and is a first (as far as RMS is
aware) at a festival in the western region.
o Organised a one-off Driver Reviver facility
at Capertee to service people travelling home from the festival.
RMS appreciates the efforts made by the event
Psyfari Emergency Management co-ordinator
The following improvements for
next year’s potential Development Application and event were raised:
· That signage at the intersecting roads should
be arranged due to people not knowing the exact location of the proposal on
certain roads and overshooting turnoffs forcing U-turns on local roads.
· Although the security presence was adequate a
better utilisation and organisation of security onsite would be beneficial.
· To have paid dedicated fire response crews
rather than volunteers for the entire event as this was a large strain on
. · Reduce medical onsite available from 5pm
onwards due to less patrons needing medical assistance.
Increase lighting between areas, especially between Zooloo stage and family
· CCTV did not achieve any additional security
onsite and did not prove necessary. It is suggested that it not be required for
· Colbrow Medical Centre had 193 patients and
only one patient transfer from the site was needed due to a reoccurring asthma
· Communication between the festival and Police
needs to be worked better for the future.
· Thanked all involved with the Development
Application and for attendance to the debrief meeting.
· When comparing to other festivals (i.e. Defcon)
the atmosphere of this event is completely different as it is a relaxed, family
friendly, calmer type festival.
· Lateness of the DA and submission from Police
was an issue that did not allow for appropriate timing and organisation to deal
with issues raised.
· Media about potential cancellation of event
may have attributed to the lower than expected attendance.
· Need signage at the front of property for
people locating event.
· Lodging the DA earlier may have lessened the
difficulties found for the event this year.
· Don’t want drugs coming to the site at all and
thanked Police for their involvement.
· Wanted police onsite for the festival and
agreed to allow access, but the offer was not taken up. Support police
· Police setup was in front of RFS shed, and
should be located in a better position next year. Also to include allowances
for locals using the roads so they are not always pulled over for testing etc.
· The festival is a benefit to the area and
brings more people and is good for the economy.
· The event needs to be supported as a
controlled festival, otherwise the area may see more illegal uncontrolled
events within the local area which is not of a benefit to anyone.
· Colbrow Medical Centre was complimented by the
NSW Ambulance Service as they worked together onsite.
· Ambulance was onsite for the entire event, but
need to review the following in the future:
o Adequate staff coverage with staff travel
o Timing of DA to allow for arrangement of
o GRN coverage for the radio system of
Ambulance. Telstra should be approached to organise for future events.
· Wet weather issues with vehicle access should
be dealt with and alternatives be arranged
· Security onsite was complimented.
· Needs to be discussions internally with the
user pay outcomes and meeting halfway with this process.
· The event needs a police presence such as
supplied to ensure safety and perception of safety.
Fire Service (RFS)
· Need to ensure that enough staff area
available to be rostered on when the event is being held. Having more time
after approval to arrange this would be required.
· Approximately 10 unauthorised camp fires were
reported and attended to by NSW RFS and each fire extinguished safely, with no
other issues onsite.
· The event dealt with fire risks well this year
in comparison to previous years and would like to see this maintained with more
resources into the future.
· Pleased with outcome that happened due to the
original objection of Police which increased the onsite emergency management
procedures of the event for a safer outcome.
· Overwhelmed with the amount of illegal drugs
seized as a result of the police procedures off site from the event at Glen
Alice from 3700 patrons.
o 81 drug detections
o 31 with
people with charged with possession
o 5 people charged with potential drug supply
· It seemed that the drugs attempted to be
brought to the festival were from outside the area (people that were charged or
detected), meaning these drugs were not normally available to the area and
seeing new drugs to the area as well
. · Issues with illegal drugs being thrown into
the school adjoining the Police setup area
· Large amount of police resources went into the
event setup and could not commit to this into the future.
· Need to address the state of the roads to the
event as these are being travelled by people that do not normally travel
· Need to address timing of the Development
Application being submitted for future events to allow Police to organise
staffing for the event.
· Happy with the work of NSW Police and the
improvements made by the event.
· Operation and setup of the medical team onsite
was very impressive and no doubt considered to be best practice
· DA needs to come in earlier, at least 3 months
· Road works will need to be assessed for future
events in relation to possible pre & post event grading and/or
contributions towards these works.
· Driver Reviver initiative was good. Perhaps it
could be extended to additional locations.
· More shower facilities will be needed for
· The festival may need to implement more hand
· The user pay system for policing will be
something for the organisers and the Police to consider in future events that
Council is unlikely to become involved in.
· Is there any recognised number of security
personnel for such an event?
· Council would welcome a more collaborative
approach to the development application process with the NSW Police for future
· The applicant/organisers need to be more
proactive on meeting conditions of consent.
· Although there were differences between
Council and the Police on the application, Council appreciated the effort of
the Police operation
only ‘complaint’ received by Council was in relation to the location of the
Police operation at Capertee.
This debrief information can be used to assist
in assessment of future development applications and organisation of any future
THAT the information from
the debrief meeting of 13 October 2016 for DA154/16 Psyfari Music Festival be
31 October 2016 MINUTES –
ORDINARY MEETING OF COUNCIL Page 11 4.
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PSYFARI 5 DAY MUSIC FESTIVAL 2016 DEBREIF OF EVENT 16 – 294
RESOLVED THAT: 1. The
information from the debrief meeting of 13 October 2016 for DA154/16 Psyfari
Music Festival be noted. 2. Council encourage the applicants to submit their
application six months prior to the event. MOVED:
Councillor R Thompson
Tower Facility approved at Council Meeting 21st November 2016 at location,
Council’s Road Reserve, Corner of Glen Alice Road and Noola Road Bogee NSW 2849
Development Application 244/16 was approved subject to conditions
outlined in the (attached link) 79C report.
Council own the Reserve a Lease was drawn up and has since been agreed upon and
an officer of Lithgow City Council stated today (16/1/2017) commencement of the
building works is scheduled by the Communications Company, although he would
expect commencement to occur very soon.